Creating a new course in the employee registration system.
This video outlines the process for creating a new course within the Employee Registration system. Below are two links to a YouTube video. Beneath these links is the text of the video.
https://youtu.be/GziN80bsbal
VIDEO TRANSCRIPT
One of the best things about working at Salt Lake Community College is the ability to take advantage of the professional development classes that are offered.
This video is for the SLCC faculty and staff that create new courses in the employee training system.
To begin, you'll need to request access to the employee registration system by contacting the help desk.
Once you receive access to login to the system also known as SASBOT, you will receive a letter code to add courses. To login to the system, you'll need your MySLCC username and password.
When you login, you will see a list of previously created classes that have been offered.
You can choose to sort your list of courses by code number, title or the number of active sessions.
From this list, you can easily add a session to an already existing class, or to create a new code for a new class.
To create a brand new class, you must first click on the "add a new code" link.
It will be a 4 digit code, using both letters and numbers. The first letter of the code will be the letter that was assigned to you. For example, the Office of Information Technology uses the letter I for IT.
The other three letters can be whatever you want, but it helps to have some relevancy to the course that you are creating.
Then write the title or description of the course.
It is important to know that the courses can't be deleted, because it will be deleted from an employee's transcript.
If you have made a mistake, you'll need to contact the help desk to create a ticket to delete the course listing.
After you have created the code, click on the sessions link to see the course.
The default will show any current sessions, but if you would like to see your past sessions, click on the drop down.
To create a new session, click on the link.
This is what the new session page looks like.
You will need to fill in the session date, with start and end time. Be sure to double check the year and the AM/PM for the time.
The registration start and stop date are the dates that people are able to register to attend.
For example, you might allow people to sign up until the day of the event or you might need to cut it off a week prior to the event so that you can prepare what ever supplies might be needed.
The target audience allows you to choose if your course is for staff, for faculty or all employees.
It's important to choose the correct campus, building and room for the location of your class as well as the capacity.
The shuttle, purchased, dietary and fee links are related to the offered course.
The objective and overview describe your course.
You can choose from a list of presenters or fill in the name of the facilitator.
I always like to send a confirmation email, that tells them the name of the course as well as any other important information for the students to know.
Most of the time, especially if people are adjuncts or part time, they will need supervisor approval.
If you want to receive an email when someone registers for your course, add your email address.
Once you are finished, click save.
You have 3 links to look at information related to your course.
Details tells you about the course as well as allow you to edit the course. Be aware that you cannot edit date, time or location if someone has already registered for the course.
The registrants link shows who has signed up. It is also where you will confirm that they have attended the course.
Put a check next to their name and click update all selected registrants as attended. This is very important, especially for adjuncts, so that they will get paid and show up on the employees transcript.
Be aware that it takes up to 24 hours to show up on a transcript.
Once your class is posted, you can check out the listing on the employee registration system on MySLCC.
You will need to login to MySLCC and use your DUO then go to the employee tab.
Scroll down to Employee Training and click on register for training.
Click on the register for training link and choose the correct department then select the course.
When you go to back to the registration system, you can click on the course and see everyone who has registered.
To delete the course listing, click on the delete button.
It will automatically send out a default cancelation notice, but you can edit it for a custom response.
If you any other questions, please go to support.slcc.edu and select our knowledge base articles or contact the help desk at 801-957-5555 during normal business hours.
Thank you for watching.