For this process, 'Technology' can be defined as hardware, software, online subscriptions (including renewals), that are not part of the standard technologies provided by the SLCC OIT department. See our article Standard SLCC Technologies (link also in related articles section of this page) for information about how to purchase standard technologies. Please see the Request Authorized SLCC Apps form and submit it to request listed authorized software.
All non-standard SLCC software/hardware purchases and subscriptions (including renewals) are required to be reviewed with the OIT department, regardless of the purchasing method (i.e. P-card, Requisition, etc.). We recommend you engage with OIT early in the process so we can provide information about existing technologies and help ensure the solution you need is compatible and compliant with policies.
Begin with Step 1 to start the Technology and Prioritization Process
Step 1: Submit the Technology Request Form.
OIT will review the submission (within 2 business days) and respond to the form submission with one of two outcomes, see below.
Outcome Option 1: the request is determined to be of a limited scope, size, cost or impact, low-risk and funds allocated, the request will be approved and returned to the department for purchase. Contracts greater than $50K may require Purchasing to conduct a formal solicitation process to select a vendor. Contact Purchasing to discuss the purchasing process.
Outcome Option 2: OIT determined submission to be of sufficient scope, size, cost or impact to the College, you will be notified to proceed to Step 2.
Step 2: Acquire the Division's VP Approval.
The department is responsible for documenting VP approval (ex. email, system generated, etc.) and maintain for reference throughout the project. The VP's approval acknowledges that the budget is available and an understanding that institution will be allocating significant people resources from OIT and department. Then proceed to Step 3.
Step 3: Submit the Technology Project Initiation Form.
OIT will review the submission (within 2 business days), aid the department in recording project requirements, and then schedule the Technology Review Council (TRC) presentation.
This form requests additional information to prepare the department for the Technology Review Council (TRC) presentation (Step 4) and will be used by OIT to create the TRC Evaluation Report provided to Cabinet (Step 5).
Step 4: Present to TRC
OIT will schedule the requesting department to present at the monthly Technology Review Council (TRC) meeting normally held on the 3rd Wednesday of the month.
Step 5: Obtain Final Cabinet Approval and Prioritization.
OIT will create a TRC Evaluation Report for OIT to present in Cabinet. After Cabinet has reviewed, and if approved, the requesting department may purchase the product in compliance with SLCC purchasing guidelines. The project and its required resources will be prioritized by Cabinet, OIT and/or the functional governing bodies (Student, Finance, HR Core Committees).
Step 6 is only applicable for subscription or license renewals. If the approved purchased product does not require renewal, then the process is complete.
Step 6: Before SLCCBuy Renewal, Submit the Technology Request Form.
Renewals are required to be reviewed by OIT prior to renewal, ensuring compliance with accessibility and other college standards plus verifying success (ex. usage, integration, etc.). After receiving an approval email, the product may be renewed in SLCCBuy. Note, OIT may request additional information or require TRC review before approving renewal purchase.
NOTE:
- For information about P-card purchases refer to - Purchasing Cards (general information).
- Do not use this process to purchase standard technology, such as computers or printers, or to request a license for non-standard Microsoft products (Visio, Project, Box, PowerBI). For details on how to request those items, refer to - Standard SLCC Technologies
Please see the below process flow for additional details:
If you have comments or suggestions, please provide them in the Feedback section below.
If you have questions or issues, contact Technical Support:
Operating Hours
Monday - Thursday 7:00 am to 8:00 pm
Friday 7:00 am to 6:00 pm
(closed weekends and Holidays).
Telephone: 801-957-5555
Email: helpdesk@slcc.edu