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Beginning August 31, 2025, all Staff, Faculty, and Adjunct employees need to begin using a new signature line when sending out any electronic communications. Below are the steps to set up and initiate an e-mail signature.
UPDATE YOUR EMAIL SIGNATURE IN MICROSOFT OUTLOOK HOW TO ACCESS SIGNATURE TEMPLATES
1. Click on the templates link in the email.
2. Under ‘Templates’ click ‘Email Signatures’.
3. Select ‘Click here to copy and paste this signature.’
4. Click ‘Download’ at the top of the document.
5. Open the Word document.
6. Copy the signature that you would like then follow the steps for changing your signature using the corresponding steps below.
WINDOWS USER: “CLASSIC” OUTLOOK DESKTOP APP
1. Open the Outlook desktop app.
2. Click 'File' in the top left corner.
3. Select 'Options'.
4. In the pop-up window, click 'Mail' on the left.
5. Click the 'Signatures...' button.
6. In the 'Email Signature' tab, click 'New'
7. Name your signature and click ‘OK’
8. Format your signature in the box (e.g., name, title, contact info).
9. Under 'Choose default signature', select your new signature for new messages and replies/forwards.
10. Click 'OK' on both windows to close them. Your signature is now saved and active.
WINDOWS USER: NEW OUTLOOK DESKTOP APP
1. Open the Outlook desktop app.
2. Click the gear icon in the top right corner.
3. Navigate to ‘Accounts’ on the left-hand side then click on ‘Signatures’
4. Click ‘+ New Signature’
5. Name your signature and format your signature in the box (e.g., name, title, contact info).
6. Click ‘Save’
7. Under ‘Select default signatures', select your new signature for new messages and replies/forwards.
8. Click 'Save'.
9. Close the window. Your signature is now saved and active.
MAC USER: NEW OUTLOOK DESKTOP APP
1. Open the Outlook desktop app.
2. Click on 'Outlook' in the top menu bar.
3. Select 'Settings'.
4. Click on 'Signatures'.
5. Click the '+' button to create a new signature.
6. Name your signature and format your signature in the box (e.g., name, title, contact info).
7. Click ‘Save’ then close the window.
8. Under 'Choose default signature', select your new signature for new messages and replies/forwards.
9. Close the window. Your signature is now saved and active.
ONLINE WEB VERSION: (FOR BOTH WINDOWS AND MAC)
1. Go to https://outlook.office.com.
2. Click the gear icon in the top right corner.
3. Navigate to ‘Accounts’ on the left-hand side then click on ‘Signatures’
4. Click ‘+ New Signature’
5. Name your signature and format your signature in the box (e.g., name, title, contact info).
6. Click ‘Save’
7. Under ‘Select default signatures', select your new signature for new messages and replies/forwards.
8. Click 'Save'.
9. Close the window.
Your signature is now saved and active.
If you have any questions or concerns, please contact the Help Desk at 801-957-5555 or at help.desk@slcc.edu