Schedule a Teams Meeting through the Outlook desktop app.
1. Open the Outlook desktop application then click on Create New Meeting.
2. In the meeting window, select Teams Meeting as shown in the image here.
3. Provide a title for the meeting (Course and Date of Session if you are scheduling your classes individually per session and only Course name if you are scheduling one meeting session for ALL class meetings through the term).
4. Choose the date to start and the date to end the meeting availability.
5. Add student's email address using the Optional invite field.
NOTE: You do not have to address the meeting you are creating. You can share the Join Link through a pasting onto your Canvas class page or into your syllabus.
6. Enter email for Hosts and co-Hosts in the Required field.
7. Click Meeting Options to control participant features for the meeting. These are your control settings for the meeting.
Schedule a Team's Meeting through the Teams Web App
1. Open Microsoft 365 Teams web application using your browser (teams.microsoft.com) and log in using your username@slcc.edu account and MySLCC password.
2. Click the arrow next to New Meeting and select Schedule meeting.
3. Type the Title of the Meeting, Date/Time. you do not have to enter your students' email address if you intend to post the link for the sessions to your course as an Announcement or into a Page.
Hosting a Teams' Meeting
The toolbar will show at the bottom of the meeting window. You can control your video (webcam) from being shown by toggling the video icon On and Off. The slash through it indicates it is Off. The same is true of the microphone. You are muted if there is a slash through the icon.
The arrow moving upward into the square icon is the Share Content button. You will choose what you want to share with the meeting participants.
Share Content within a Teams' Meeting
1. To share your screen in a meeting, select Share content (the icon with the arrow moving upward into the square) in your meeting controls.
2. Them choose to present your entire desktop, a Window, a PowerPoint file, or a whiteboard.
NOTE: If you are using Teams on the web, you will only be able to share your screen if you are using Google Chrome or the latest version of Microsoft Edge.
3. When you are done sharing, go to your meeting controls and select Stop sharing.
Share content on a Mac
If you are using a Mac, you will need to grant permission to Teams to record your computer's screen before you can share.
1. You will be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt. If you miss the prompt, you can do this anytime by going to Apple Menu > System Preferences > Security & Privacy.
2. Under Screen Recording, make sure Microsoft Teams is selected.
3. Go back to your meeting and try sharing your screen again.
Give control
If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime.
NOTE: When you are sharing an app, only give control to people you trust. People you give control to may send commands that could affect your system or other apps. We have taken steps to prevent this but have not tested every possible system customization.
1. On the sharing toolbar, select Give control.
2. Select the name of the person you want to give control to.
3. Teams sends a notification to that person to let them know you are sharing control. While you are sharing control, they can make selections, edits, and other modifications to the shared screen.
4. To take control back, select Take back control.
Take Control
To take control while another person is sharing, select Request control. The person sharing can then approve or deny your request.
While you have control, you can make selections, edits and other modifications to the shared screen.
When you are done, select Release control to stop sharing control.
Participants' List
1. Click Show participants in the meeting controls to see a list of all the people in the meeting.
2. Hover over the name of the person whose role you want to change and click More options.
3. From there, select Make a presenter or Make an attendee.
Chat Window
During the meeting, you can choose to allow Chat with the Chat window, To toggle this feature On or Off, click the talk bubble icon on the Meeting control toolbar.
The Chat panel will open for you to see the conversation and to enter your own comments and add them to the ongoing conversation.
Recording your Teams Meeting and Sharing the Video
1. Once your meeting has started, open the more options menu (the ellipsis on the Meeting control bat) and select Start Recording.
2. Let the attendees in your session know they are being recorded. Teams will also flash the message across the meeting screen. There will be a transcript generated after the recording is saved to the cloud. All Team members will automatically have access to the recordings as well.
3. End the recording before Hanging Up from the meeting. The rendering of the recording may take some time, but an email will be sent to the Host when it is available.
4. Each meeting will be listed in the Chat section of your Teams app with the date and time. There will be a link to the recording also provided on the Chat site for that meeting.
5. A link to the recording will be posted inside of Teams as shown above in the Chat or in the Teams Channel's Posts.
For more information, contact judy.sylvester@slcc.edu or call 801-957-4560.
If you have any comments or suggestions, please provide them in the Feedback section below.
If you have any questions or issues, you can contact Technical Support:
Telephone: 801-957-5555
Email: helpdesk@slcc.edu